Staff Credentialling
Automate the full credentialling lifecycle: live verification against AHPRA, ASAR, EPA and other registries, AI-powered document extraction, proactive expiry tracking, and bulk training import. Your team stays compliant without the paperwork.
The status quo vs Tenon
Credentialling has always been painful. It doesn't have to be.
The status quo
Staff coordinators manually visit each registry website, search by name, screenshot the result, and file it somewhere. Done per person, per renewal, indefinitely.
With Tenon
Tenon calls AHPRA, ASAR, EPA, and other registries via API on schedule. Status updates immediately; exceptions are flagged to the right person automatically.
The status quo
Emails, scanned faxes, or physical copies of passports, visas, and certificates, manually keyed into HR systems with inevitable transcription errors.
With Tenon
Staff upload documents themselves via mobile or web. AI extracts key fields instantly: expiry dates, document numbers, visa conditions, with optional human review before saving.
The status quo
Spreadsheets with colour-coded cells maintained by a coordinator. Calendar reminders managed per person. Things slip through when that person is on leave.
With Tenon
A live calendar view across all staff and credential types. Reminders fire automatically on a configurable schedule and escalate if ignored, with no coordinator dependency.
The status quo
Printed certificates, manual reconciliation against staff lists, chasing individuals by phone and email over weeks. No reliable completion picture.
With Tenon
API integration with your LMS, or bulk import via file. Tenon reconciles completions, identifies gaps, and triggers automated follow-up for outstanding items.
The status quo
No organisation-wide view. Each department maintains their own records in their own format. Gaps only surface during audits, often too late.
With Tenon
A single live view across the entire organisation, filterable by team, department, or credential type. Executives and managers see the level of detail they need.
The status quo
Multi-week back-and-forth collecting credentials, verifying registrations manually, and loading into systems before the person can start work compliantly.
With Tenon
A guided checklist sent to the incoming staff member. Tenon verifies registrations in the background while they complete their profile. Days, not weeks.
Connected registries
Tenon queries each registry via live API. Results are written directly to the staff record with a timestamp and source reference.
Doctors, nurses, midwives, physiotherapists, psychologists, and 12 other regulated health professions
Diagnostic and cardiac sonographers: accreditation status, conditions, and renewal dates
Contracted practitioners, visiting medical officers, and locums, credentialling against facility requirements
State and territory checks across all jurisdictions. Staff attach their card; Tenon tracks expiry and renewal
Immunisation history for staff in high-risk clinical settings. Staff upload their AIR immunisation history statement and Tenon extracts the relevant records.
AI document extraction
Staff upload a photo or scan from their phone or desktop. Tenon reads the document and populates the relevant fields, with no typing and no transcription errors.
Passport
All MRZ-readable passports: name, document number, date of birth, expiry, and nationality extracted automatically
Visa & Work Entitlement
Visa subclass, grant date, conditions, and work limitations extracted and stored against the staff record
Working With Children Check
Card number, issuing state, expiry date, and cardholder name, linked directly to the staff profile
Qualification Certificates
Degree title, institution, and date of award, matched against role credential requirements
Professional Indemnity Insurance
Insurer, policy number, and expiry date, relevant for visiting practitioners and contracted staff
Immunisation Records
Vaccine names, dates, and administering provider extracted from an uploaded AIR immunisation history statement.
Key capabilities
Live Registry Verification
Tenon automatically queries AHPRA, the Australian Sonographer Accreditation Registry, EPA, and other registries via API on a configurable schedule, with no manual lookups or spreadsheets.
AI Document Extraction
Upload a passport, visa, or certificate and Tenon extracts name, document number, expiry dates, and relevant fields automatically, ready for review or straight to record.
Working With Children Checks
Staff can securely attach their current WWCC directly in Tenon. The platform tracks expiry, sends renewal reminders, and flags gaps before they become compliance risks.
Compliance Calendar & Dashboards
Rich calendar views show exactly where each staff member and team stand: upcoming renewals, overdue items, and compliance gaps across any credential type, all at a glance.
Automated Tasks & Reminders
Configurable reminder workflows notify staff and managers well ahead of expiry dates, escalating automatically if no action is taken, with a full audit trail of every notification.
Bulk Training Import
Import completed mandatory training records in bulk via API or file upload: connect your LMS or upload a spreadsheet and Tenon reconciles completions against staff lists automatically.